Downloadable Forms

ACH Direct Deposit Form
Affidavit of Heirship Form
Affidavit of Heirship Instructions
Address Verification
W-9

General Questions

What are Royalties?

Royalties represent the interests retained by lessors under an oil, natural gas and mineral lease. Funds are payable on these interests based upon the value of a percentage of the minerals produced from the lease.

What is a Clearing Title?

Clearing title is the process of verifying that you own the interest. Title is the legal right or evidence of the legal right to property.

What is a Division Order?

A division order is a document confirming ownership information on a particular property/unit and authorizing distribution of funds accordingly. The division order does not represent a sale of your property or a change to your lease.

When you sign and return the Division Order, you confirm that you agree with the information disclosed in the document.

Where can I get a valuation of my Mineral Rights?

Please contact a certified petroleum engineer, a royalty management company or broker to obtain the valuation as this is NOT PART OF OUR SERVICES.

Owner Information Updates

How can I change my mailing address?

It is very important that you keep us informed of an address change, even if you are receiving funds via direct deposit into your bank account.  Address changes must be received in writing.  Please complete and return the Change of Address form according to the instructions on the form.

Payment Information

How do I enroll in direct deposit?

Complete and return the ACH form according to the instructions on the form.

When are royalty checks issued?

Revenue checks are mailed on (or about) the 20th of each month when your revenue has reached the $100.00 minimum or when minimum suspense is released by year end. Depending on State regulations or lease terms it could be slightly different.

Will my royalty check vary?

Yes.  Many factors contribute to your payment, such as market conditions, fluctuating commodity prices, regulatory or contractual changes, changes in the status of the well and volume changes.

What is my minimum pay amount?

An owner must accumulate a minimum balance in their account of $100 in order for a check to be issued. Wagner Oil will have an annual Minimum Release for all accounts with a balance of at least $5.00.

What is Ad Valorem Tax?

Ad Valorem taxes on minerals are levied by the County where your minerals are located.  This tax is payable only when minerals are producing and are billed and collected by the County once per year.

What is the Severance/Production Tax deducted from my revenue check?

This is a State tax levied upon your pro rata share of production.  State governments set these tax rates and they are collected from your royalties and paid by the Operator.

Transfer Information

Changes in ownership or owner status for land and mineral rights require updated title records. Below contains general guidance and items needed for specific changes. Requirements can change and are the responsibility of the owner to be current under the proper jurisdiction rules.  

Personal Name Change

1. Through marriage
   
   • Copy of marriage certificate
2. Through divorce
   
   • Copy of divorce decree reinstating maiden name or prior name
3. Legal name change
   • Court documentation with new both old and new legal names

Company or Corporate Name Change

1. Merge/Name Change
   • Certificate of merger and new tax ID number
2. LLC Name Change
   • Certificate evidencing name change

Name Change - Trusts/Partnership Change

1. Trust or Partnership is Created
   • Recorded conveyance of interest to the Trustee and/or Trust or Partnership
   • Trust or Partnership Agreement
2. Change of Trustee due to a Death
   • Recorded Instrument evidencing death of Trustee and appointment of Successor Trustee
   • Copy of Trust Agreement
3. Change of Trustee due to a resignation 
   • Recorded Instrument evidencing death of Trustee and appointment of Successor Trustee
   • Copy of Trust Agreement
4. Change of Trustee due to a new Appointment
   • Copy of Trust Agreement or recorded Memorandum of Trust
5. Trust or Partnership is Terminated
   • Dissolution of Trust or Partnership
   • Conveyance to beneficiary or partners

Death of Co-Owner

1. Joint Tenant (w/ Rights of Survivorship)
   • Certified copy of Death Certificate of deceased joint tenant
2. Tenants by Entirety
   • Certified copy of Death Certificate of deceased joint tenant
3. Life Tenant
   • Certified copy of Death Certificate of deceased life tenant
   • Recorded instrument creating the life estate
   • Names, addresses and tax ID numbers of remaindermen
4. Tenant in Common
   • Pertinent "Death of Owner" documents as listed below:
     • Death of an Owner with a Will
       • Probate proceedings are filed in the state in which the property is located and are currently pending
         • Certified copy of Last Will and Testament
         • Certified copy of Order Admitting Will to Probate
         • Certified copy of Letters Testamentary
       • Probate proceedings were filed in the state in which property is located and are complete
         • Certified copy of Final Decree, Certificate of Transfer or other documentation evidencing final distribution of property by the Court
       • Probate proceedings have not been filed
         • Certified copy of Death Certificate
         • Certified copy of Last Will and Testament
         • Properly executed and recorded Affidavit of Heirship completed by disinterested party
     • Death of an Owner Without a Will
       • Probate proceedings are filed in the state in which the property is located and are currently pending
         • Certified copy of Death Certificate
         • Certified copy of Administration Proceedings
       • Probate proceedings were filed in the state in which the property is located and are complete
         • Certified copy of Final Decree, Certificate of Transfer or other documentation evidencing final distribution of property by the Court through laws of descent and distribution
       • Probate proceedings have not been filed
         • Certified copy of Death Certificate
         • Properly executed and recorded Affidavit of Heirship completed by disinterested party

Purchase or Sale of Interest

1. Purchase of Interest
   
   • Recorded conveyance evidencing acquisition of property
2. Sale of Interest
   • Recorded conveyance evidencing sale of property

JIB

When are revenue netted (JIB) checks issued?

If your net revenues exceed your net expenses, a check will be issued to you by the end of the monthly closing period.

How do I access my monthly JIB invoice free of charge online?

Please use our customer website hosted by EnergyLink.

Tax Information

Will I have to pay taxes on the revenue I receive; if so, when will I get a 1099?

Royalty owners who received $10 or more and working interest owners who received $600 or more during the calendar year will receive a 1099.  We mail 1099s on or about January 31st of the following year.  The income reported to the IRS is your gross income prior to any other deductions or taxes.  The 1099 can also be used to report state income tax.